Difference between revisions of "2024 Yearly Meeting"

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== Bloominglabs 2024 Annual Meeting Minutes ==
 +
 +
Date: Saturday, Feb. 24, 2024
 +
 +
Secretary: James Torre
 +
 +
The Annual Meeting officially commenced at 1:05 PM. Roll call was
 +
taken. 13 members were present (12 in person, 1 remote), 12 voting, 1
 +
non-voting. No members of the public were in attendance.
 +
 +
Per our Bylaws, 25% of voting members are required for a quorum at an
 +
Annual Meeting. As of this date, 36 Bloominglabs members were recorded
 +
as full rate, voting members, for a quorum threshold of 9. A quorum
 +
was thus reached, and the meeting continued.
 +
 +
The Agenda was as follows:
 +
 +
1. Roll Call
 +
 +
2. Old Business:
 +
 +
a. Receive and review the 2023 Annual Report
 +
 +
b. State of the space discussion
 +
 +
3. New Business:
 +
 +
a. Officer Election (President, Secretary, Treasurer, Officer-at-Large #1 and #2)
 +
 +
b. 2024 prospective
 +
 +
4. Open floor to the audience
 +
 +
5. Adjournment
 +
 +
Old Business:
 +
 +
The 2023 Annual Report (composed by Treasurer Apple Muncy) was
 +
received and reviewed.
 +
 +
See Report here: [[File:2023AnnualReport.pdf]]
 +
 +
Section by section commentary follows:
 +
 +
Corporate Information:
 +
 +
TODO: Include Google Voice phone number in official business communication
 +
and advertisements.
 +
 +
Financial Report:
 +
 +
Income/Expenses:
 +
 +
The Bright line item constitutes the majority of the decline in income
 +
for 2023 versus 2022.
 +
 +
As of 2024, Amazon Smile is discontinued.
 +
 +
TODO: sign up for kroger, walmart, target, etc. in replacement
 +
 +
TODO: confirm Internet expenses for 2022
 +
 +
TODO: make room-specific in/out flows more visible to members
 +
 +
Cost of accounting was noted as ~150 USD/month, between Freshbooks and
 +
credit card payment processing fees.
 +
 +
Total member count: 62 in 2023, up from 59 in 2022.
 +
 +
50% more full time than hardship members; the former were lost due to
 +
moving, personal budget reasons, and lack of realized use of the
 +
space. Several members transitioned from full to partial memberships.
 +
 +
TODO: Send member exit surveys.
 +
 +
Makevention:
 +
Largely a praise report.
 +
Total attendance of 700 is comparable to 2022, up from 2021.
 +
 +
TODO: Pavilion sound dampening
 +
 +
TODO: Check Lotus Festival timing for 2024
 +
[DONE: Oct. 3 - 6, 2024, the weekend prior to Makevention.]
 +
 +
External volunteers (Jeanette Lehr) led Makevention 2022/2023
 +
organizing committee.
 +
More Bloominglabs volunteers desirable, and/or reduce table count.
 +
 +
TODO: correct t-shirts line item
 +
 +
In Case of Emergency Press absent from 2023, hopefully will attend in 2024.
 +
 +
TODO: Contact ABR Imagery regarding t-shirts, exchange for advertising, Ian G. as
 +
liaison.
 +
 +
Hardware donations:
 +
 +
2023 requires correction/verification, e.g. Grayson and vacuum equipment.
 +
 +
Workshops/Outreach:
 +
 +
Workshops large in number, small in attendance/diversity of topics.
 +
IU Woodworking represents plurality of Woodshop usage.
 +
 +
TODO: capture cross-advertisement with IU Woodworking, more student
 +
members.
 +
 +
Remember the Wiki!
 +
 +
TODO: See if Discardia wants to resume mending days at Bloominglabs -
 +
Rebecca S. as liaison.
 +
 +
4th of July Parade participation is anticipated.
 +
 +
TODO: Confirm with Heath regarding 2023 plant barrel workshops.
 +
 +
Kevin reports generic interest for workshops from the public.
 +
 +
TODO: Determine support for Pumpkin' Chunkin' Competition
 +
participation.
 +
 +
Salient property issues in 2023:
 +
 +
Water ingress:
 +
 +
Landlord has been informed; offer made by Mark to pay for materials
 +
for concrete resurfacing, if Bloominglabs organizes, pays for labor.
 +
 +
TODO: Pete to run scope through north wall downspouts. [DONE]
 +
 +
TODO: Get Rev. Smokey Joe access to the attic. [DONE]
 +
 +
Space management:
 +
 +
'Do Not Hack' stickers must include the year they were applied.
 +
 +
The 2023 Annual Report was accepted following public review.
 +
 +
New Business:
 +
 +
Officer Elections:
 +
 +
Nominations from the floor:
 +
 +
From Ian G.: James T. for Treasurer
 +
 +
From Ian G.: Kyle D. for Secretary
 +
 +
From Ian G.: Calob H. for President
 +
 +
From Ian G.: Nathan H. for Officer-at-Large #1
 +
 +
From Ian G.: James (Apple) M. for Officer-at-Large #2
 +
 +
Voting conducted as a slate.
 +
 +
Unanimous assent, 1 abstention (James T.)
 +
 +
2024 Prospective:
 +
 +
Workshops:
 +
 +
3D Printer - James T./Ian G./Rebecca S.
 +
 +
Meta-workshop workshop - dosman
 +
 +
Workshop registration workflow streamlining.
 +
 +
Workshop proposals:
 +
 +
1. Tye-dying
 +
 +
2. Soldering
 +
 +
3. Training for tools in the space - regularly occurring.
 +
 +
4. Solar eclipse film lenses - dosman, March 23
 +
 +
5. Spring Tool Preparation - fix and sharpen gardening, et al. tools.
 +
 +
6. Fabric arts, vinyl arts, screen printing
 +
 +
7. Laser workshops
 +
 +
8. Plant barrels
 +
 +
9. SolveSpace - Alex von Hoene
 +
 +
Events:
 +
 +
1. Parade
 +
 +
2. Fix-it
 +
 +
3. Punkin' Chunkin'
 +
 +
4. Cub Scouts
 +
 +
5. Repair/cleaning day at BLBS
 +
 +
Fundraising Discussion:
 +
 +
Corporate donations:
 +
 +
Loronwood Builders - Rev. Smokey Joe
 +
 +
Diane Henschel - Ian G.
 +
 +
Adopt Propeller Accelerator (of Columbus, IN) model of accepting old
 +
tools, e.g. from Ivy Tech.
 +
 +
Industrial sewing machine donation - Sailrite, Rebecca
 +
 +
Grants - co-ordinate with the Board.
 +
 +
Soliciting money from members for specific projects can be made use of
 +
more frequently.
 +
 +
Sponsors for the space - Dewalt, Festool, Indiana Oxygen
 +
 +
Member Value Survey (organized by Nathan H.):
 +
 +
16 responses, reasonably representative of space usage.
 +
 +
Of note for priority tool repair:
 +
 +
Sandblaster
 +
 +
Table router
 +
 +
Sponsorship of the space or Makevention should be co-ordinated with
 +
the membership as a whole.
 +
 +
Adjournment:
 +
 +
Kevin R. motioned to adjourn, Rebecca S. seconded. Motion passed
 +
unanimously.
 +
 +
Meeting adjourned at 3:55 PM.
 +
 +
== Unofficial Minutes ==
 +
 
Agenda and notes for the 2024 Yearly Meeting. This meeting is scheduled for February 24th, 2024.
 
Agenda and notes for the 2024 Yearly Meeting. This meeting is scheduled for February 24th, 2024.
  
−
== Meeting Agenda ==
+
==== Meeting Agenda ====
 
* Establish Quorum
 
* Establish Quorum
 
** Quorum requires at least 25% of our voting membership. Total voting members TBD.  
 
** Quorum requires at least 25% of our voting membership. Total voting members TBD.  
−
* Present 2023 Annual Report
+
* Present 2023 Annual Report - https://docs.google.com/document/d/1HkYlIcYCGK602bxkjwyx-LHS_Wt54BtKRajHD1UeM5A
 
** Treasurers report (contained in the 2023 annual report - link TBD)
 
** Treasurers report (contained in the 2023 annual report - link TBD)
 
** Verify annual report activities section accounts for all workshops/activities that took place in 2023
 
** Verify annual report activities section accounts for all workshops/activities that took place in 2023
Line 11: Line 253:
 
* Makevention status
 
* Makevention status
 
** First Makevention committee meeting of the year still due to happen, previous one was canceled due to scheduling conflicts
 
** First Makevention committee meeting of the year still due to happen, previous one was canceled due to scheduling conflicts
 +
* Bloominglabs value survey results
 
* Status of water infiltration from metal shop
 
* Status of water infiltration from metal shop
 
* Establish a future meeting date for a workshop planning session  
 
* Establish a future meeting date for a workshop planning session  
−
*  
+
** Pick a date in mid-late March to hold a public eclipse viewing filter making workshop - we provide the filter film, and help people make custom filters for telephoto lenses, telescopes, and binoculars that the public brings in
−
* Other business?
+
** Rest of details to be determined outside of this meeting
−
*  
+
* Kevin & Comcast
−
*  
+
−
 
+
−
 
+
−
 
+
  
−
== Board ==
+
==== Board ====
−
*Current Board:
+
*Current Board 2023:
 
** President - Ian
 
** President - Ian
 
** Treasurer - Apple
 
** Treasurer - Apple
Line 29: Line 268:
 
** At-Large #2 - Rebeca
 
** At-Large #2 - Rebeca
  
−
* New board after voting:
+
* New board voted in for 2024:
−
** President -  
+
** President - Calob
−
** Treasurer -
+
** Treasurer - Jimmy
−
** Secretary -  
+
** Secretary - Kyle
−
** At-Large #1 -  
+
** At-Large #1 - Nathan
−
** At-Large #2 -  
+
** At-Large #2 - Apple
  
  
  
 
[[Category:Meetings]]
 
[[Category:Meetings]]

Latest revision as of 20:42, 8 March 2024

Contents

[edit] Bloominglabs 2024 Annual Meeting Minutes

Date: Saturday, Feb. 24, 2024

Secretary: James Torre

The Annual Meeting officially commenced at 1:05 PM. Roll call was taken. 13 members were present (12 in person, 1 remote), 12 voting, 1 non-voting. No members of the public were in attendance.

Per our Bylaws, 25% of voting members are required for a quorum at an Annual Meeting. As of this date, 36 Bloominglabs members were recorded as full rate, voting members, for a quorum threshold of 9. A quorum was thus reached, and the meeting continued.

The Agenda was as follows:

1. Roll Call

2. Old Business:

a. Receive and review the 2023 Annual Report

b. State of the space discussion

3. New Business:

a. Officer Election (President, Secretary, Treasurer, Officer-at-Large #1 and #2)

b. 2024 prospective

4. Open floor to the audience

5. Adjournment

Old Business:

The 2023 Annual Report (composed by Treasurer Apple Muncy) was received and reviewed.

See Report here: File:2023AnnualReport.pdf

Section by section commentary follows:

Corporate Information:

TODO: Include Google Voice phone number in official business communication and advertisements.

Financial Report:

Income/Expenses:

The Bright line item constitutes the majority of the decline in income for 2023 versus 2022.

As of 2024, Amazon Smile is discontinued.

TODO: sign up for kroger, walmart, target, etc. in replacement

TODO: confirm Internet expenses for 2022

TODO: make room-specific in/out flows more visible to members

Cost of accounting was noted as ~150 USD/month, between Freshbooks and credit card payment processing fees.

Total member count: 62 in 2023, up from 59 in 2022.

50% more full time than hardship members; the former were lost due to moving, personal budget reasons, and lack of realized use of the space. Several members transitioned from full to partial memberships.

TODO: Send member exit surveys.

Makevention: Largely a praise report. Total attendance of 700 is comparable to 2022, up from 2021.

TODO: Pavilion sound dampening

TODO: Check Lotus Festival timing for 2024 [DONE: Oct. 3 - 6, 2024, the weekend prior to Makevention.]

External volunteers (Jeanette Lehr) led Makevention 2022/2023 organizing committee. More Bloominglabs volunteers desirable, and/or reduce table count.

TODO: correct t-shirts line item

In Case of Emergency Press absent from 2023, hopefully will attend in 2024.

TODO: Contact ABR Imagery regarding t-shirts, exchange for advertising, Ian G. as liaison.

Hardware donations:

2023 requires correction/verification, e.g. Grayson and vacuum equipment.

Workshops/Outreach:

Workshops large in number, small in attendance/diversity of topics. IU Woodworking represents plurality of Woodshop usage.

TODO: capture cross-advertisement with IU Woodworking, more student members.

Remember the Wiki!

TODO: See if Discardia wants to resume mending days at Bloominglabs - Rebecca S. as liaison.

4th of July Parade participation is anticipated.

TODO: Confirm with Heath regarding 2023 plant barrel workshops.

Kevin reports generic interest for workshops from the public.

TODO: Determine support for Pumpkin' Chunkin' Competition participation.

Salient property issues in 2023:

Water ingress:

Landlord has been informed; offer made by Mark to pay for materials for concrete resurfacing, if Bloominglabs organizes, pays for labor.

TODO: Pete to run scope through north wall downspouts. [DONE]

TODO: Get Rev. Smokey Joe access to the attic. [DONE]

Space management:

'Do Not Hack' stickers must include the year they were applied.

The 2023 Annual Report was accepted following public review.

New Business:

Officer Elections:

Nominations from the floor:

From Ian G.: James T. for Treasurer

From Ian G.: Kyle D. for Secretary

From Ian G.: Calob H. for President

From Ian G.: Nathan H. for Officer-at-Large #1

From Ian G.: James (Apple) M. for Officer-at-Large #2

Voting conducted as a slate.

Unanimous assent, 1 abstention (James T.)

2024 Prospective:

Workshops:

3D Printer - James T./Ian G./Rebecca S.

Meta-workshop workshop - dosman

Workshop registration workflow streamlining.

Workshop proposals:

1. Tye-dying

2. Soldering

3. Training for tools in the space - regularly occurring.

4. Solar eclipse film lenses - dosman, March 23

5. Spring Tool Preparation - fix and sharpen gardening, et al. tools.

6. Fabric arts, vinyl arts, screen printing

7. Laser workshops

8. Plant barrels

9. SolveSpace - Alex von Hoene

Events:

1. Parade

2. Fix-it

3. Punkin' Chunkin'

4. Cub Scouts

5. Repair/cleaning day at BLBS

Fundraising Discussion:

Corporate donations:

Loronwood Builders - Rev. Smokey Joe

Diane Henschel - Ian G.

Adopt Propeller Accelerator (of Columbus, IN) model of accepting old tools, e.g. from Ivy Tech.

Industrial sewing machine donation - Sailrite, Rebecca

Grants - co-ordinate with the Board.

Soliciting money from members for specific projects can be made use of more frequently.

Sponsors for the space - Dewalt, Festool, Indiana Oxygen

Member Value Survey (organized by Nathan H.):

16 responses, reasonably representative of space usage.

Of note for priority tool repair:

Sandblaster

Table router

Sponsorship of the space or Makevention should be co-ordinated with the membership as a whole.

Adjournment:

Kevin R. motioned to adjourn, Rebecca S. seconded. Motion passed unanimously.

Meeting adjourned at 3:55 PM.

[edit] Unofficial Minutes

Agenda and notes for the 2024 Yearly Meeting. This meeting is scheduled for February 24th, 2024.

[edit] Meeting Agenda

  • Establish Quorum
    • Quorum requires at least 25% of our voting membership. Total voting members TBD.
  • Present 2023 Annual Report - https://docs.google.com/document/d/1HkYlIcYCGK602bxkjwyx-LHS_Wt54BtKRajHD1UeM5A
    • Treasurers report (contained in the 2023 annual report - link TBD)
    • Verify annual report activities section accounts for all workshops/activities that took place in 2023
  • Vote on board positions
    • Propose and establish next board meeting date for 2024, and meeting frequency
  • Makevention status
    • First Makevention committee meeting of the year still due to happen, previous one was canceled due to scheduling conflicts
  • Bloominglabs value survey results
  • Status of water infiltration from metal shop
  • Establish a future meeting date for a workshop planning session
    • Pick a date in mid-late March to hold a public eclipse viewing filter making workshop - we provide the filter film, and help people make custom filters for telephoto lenses, telescopes, and binoculars that the public brings in
    • Rest of details to be determined outside of this meeting
  • Kevin & Comcast

[edit] Board

  • Current Board 2023:
    • President - Ian
    • Treasurer - Apple
    • Secretary - Jimmy
    • At-Large #1 - Pealer
    • At-Large #2 - Rebeca
  • New board voted in for 2024:
    • President - Calob
    • Treasurer - Jimmy
    • Secretary - Kyle
    • At-Large #1 - Nathan
    • At-Large #2 - Apple
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