Difference between revisions of "Treasurer"
From Bloominglabs
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== Ongoing Monthly Duties == | == Ongoing Monthly Duties == | ||
| − | * Check our P.O. box for notifications from our creditors, checks to be deposited, etc. | + | * Check our P.O. box (2443) for notifications from our creditors, checks to be deposited, etc. |
| + | ** Paid in July | ||
* Check our onsite mailbox for notifications | * Check our onsite mailbox for notifications | ||
* Check donations/dues boxes onsite for deposits | * Check donations/dues boxes onsite for deposits | ||
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** Insurance | ** Insurance | ||
** Freshbooks | ** Freshbooks | ||
| + | *** Note: All monthly expenses are paid automatically from our checking account | ||
* Poke people about past dues | * Poke people about past dues | ||
** Disable people's fobs if they are over 3 months over due | ** Disable people's fobs if they are over 3 months over due | ||
** Realize that people may not know they are past due | ** Realize that people may not know they are past due | ||
** These duties are often take on by other board members | ** These duties are often take on by other board members | ||
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== Government Filings == | == Government Filings == | ||
| − | * By January 31st: File sales taxes for previous calendar year with the Indiana Department of Revenue | + | <strike>* By January 31st: File sales taxes for previous calendar year with the Indiana Department of Revenue |
| − | ** https://intime.dor.in.gov/ | + | ** https://intime.dor.in.gov/</strike> |
* By Annual Meeting: Prepare annual treasurer's report for previous calendar year | * By Annual Meeting: Prepare annual treasurer's report for previous calendar year | ||
** IUCU bank account (expenses, dues) | ** IUCU bank account (expenses, dues) | ||
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** Makevention report | ** Makevention report | ||
** Workshop report | ** Workshop report | ||
| − | ** | + | ** Past dues report |
| + | ** Monthly expense report versus membership dues coming in | ||
| + | *** Consider that somethings (like snacks) are being paid in dues credits which is essential an expense to Blabs | ||
| + | ** Banking Fees (PayPal, WePay, credit card, etc.) | ||
| + | *** Help members understand that it's important to make it easy for people to give us money | ||
* By May 15th: File 990N with the IRS for previous calendar year | * By May 15th: File 990N with the IRS for previous calendar year | ||
** https://sa.www4.irs.gov/epostcard/ | ** https://sa.www4.irs.gov/epostcard/ | ||
| + | * By May 15th: File NP-20, Nonprofit Organization's Annual Report, with the Indiana Department of Revenue | ||
| + | ** https://intime.dor.in.gov/ | ||
* By May 15th: File Indiana Business Tangible Personal Property Taxes for previous calendar year | * By May 15th: File Indiana Business Tangible Personal Property Taxes for previous calendar year | ||
** We don't pay any taxes on our property because we are exempt, but Indiana still requires us to file | ** We don't pay any taxes on our property because we are exempt, but Indiana still requires us to file | ||
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* Makevention has all their own accounts for Square, Paypal, and an IUCU checking account | * Makevention has all their own accounts for Square, Paypal, and an IUCU checking account | ||
* Make sure payments and expenses for Makevention go into the right accounts | * Make sure payments and expenses for Makevention go into the right accounts | ||
| + | |||
| + | [[Category:Operations]] | ||
Latest revision as of 23:34, 23 April 2022
Contents |
[edit] Treasurer's Duties
[edit] Ongoing Monthly Duties
- Check our P.O. box (2443) for notifications from our creditors, checks to be deposited, etc.
- Paid in July
- Check our onsite mailbox for notifications
- Check donations/dues boxes onsite for deposits
- Deposit payments collected into Blabs' bank
- Pay Monthly Expenses
- Rent
- Electric bill
- Gas bill
- Internet
- Garbage
- Insurance
- Freshbooks
- Note: All monthly expenses are paid automatically from our checking account
- Poke people about past dues
- Disable people's fobs if they are over 3 months over due
- Realize that people may not know they are past due
- These duties are often take on by other board members
[edit] Government Filings
* By January 31st: File sales taxes for previous calendar year with the Indiana Department of Revenue
- By Annual Meeting: Prepare annual treasurer's report for previous calendar year
- IUCU bank account (expenses, dues)
- PayPal (dues, workshop payments and expenses, large donations)
- Square (onsite payments like snacks and laser time)
- WePay (dues)
- Freshbooks (dues credits for things like teaching a workshop or buying snacks)
- Makevention report
- Workshop report
- Past dues report
- Monthly expense report versus membership dues coming in
- Consider that somethings (like snacks) are being paid in dues credits which is essential an expense to Blabs
- Banking Fees (PayPal, WePay, credit card, etc.)
- Help members understand that it's important to make it easy for people to give us money
- By May 15th: File 990N with the IRS for previous calendar year
- By May 15th: File NP-20, Nonprofit Organization's Annual Report, with the Indiana Department of Revenue
- By May 15th: File Indiana Business Tangible Personal Property Taxes for previous calendar year
- We don't pay any taxes on our property because we are exempt, but Indiana still requires us to file
- Online: https://ppopin.in.gov/
- Paper form will be sent when tax needs to be filed
- Will come to our onsite mailbox
- In 2021, Blabs' made a great effort to document our tangible business property. That will be useful for filing going forward.
- By December 31st: Every other year file our Indiana Business Entity Report
- Filing on the even numbered years (2018, 2020, etc)
- https://access.in.gov/
[edit] Workshop Support
- Create PayPal buttons for Workshops
- Buy things for the workshop
- Make sure people get reimbursed - protect you and the person you are giving money to - get receipts!
- Try to make sure we bring in enough money to cover the costs of the workshop
These are on-going duties throughout the year
[edit] Makevention Support As Needed
- Makevention pretty much runs itself financially, but may need treasurer support
- Makevention has all their own accounts for Square, Paypal, and an IUCU checking account
- Make sure payments and expenses for Makevention go into the right accounts
