Difference between revisions of "Treasurer"

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== Ongoing Monthly Duties ==
 
== Ongoing Monthly Duties ==
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* Check our P.O. box for notifications from our creditors, checks to be deposited, etc.
+
* Check our P.O. box (2443) for notifications from our creditors, checks to be deposited, etc.
 +
** Paid in July
 
* Check our onsite mailbox for notifications
 
* Check our onsite mailbox for notifications
 
* Check donations/dues boxes onsite for deposits
 
* Check donations/dues boxes onsite for deposits
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** Insurance
 
** Insurance
 
** Freshbooks
 
** Freshbooks
 +
*** Note: All monthly expenses are paid automatically from our checking account
 
* Poke people about past dues
 
* Poke people about past dues
 
** Disable people's fobs if they are over 3 months over due
 
** Disable people's fobs if they are over 3 months over due
 
** Realize that people may not know they are past due
 
** Realize that people may not know they are past due
 
** These duties are often take on by other board members
 
** These duties are often take on by other board members
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−
Note: All monthly expenses are paid automatically from our checking account
 
  
 
== Government Filings ==
 
== Government Filings ==
  
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* By January 31st: File sales taxes for previous calendar year with the Indiana Department of Revenue
+
<strike>* By January 31st: File sales taxes for previous calendar year with the Indiana Department of Revenue
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** https://intime.dor.in.gov/
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** https://intime.dor.in.gov/</strike>
 
* By Annual Meeting: Prepare annual treasurer's report for previous calendar year
 
* By Annual Meeting: Prepare annual treasurer's report for previous calendar year
 
** IUCU bank account (expenses, dues)
 
** IUCU bank account (expenses, dues)
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** Monthly expense report versus membership dues coming in
 
** Monthly expense report versus membership dues coming in
 
*** Consider that somethings (like snacks) are being paid in dues credits which is essential an expense to Blabs
 
*** Consider that somethings (like snacks) are being paid in dues credits which is essential an expense to Blabs
 +
** Banking Fees (PayPal, WePay, credit card, etc.)
 +
*** Help members understand that it's important to make it easy for people to give us money
 
* By May 15th: File 990N with the IRS for previous calendar year
 
* By May 15th: File 990N with the IRS for previous calendar year
 
** https://sa.www4.irs.gov/epostcard/
 
** https://sa.www4.irs.gov/epostcard/
 +
* By May 15th: File NP-20, Nonprofit Organization's Annual Report, with the Indiana Department of Revenue
 +
** https://intime.dor.in.gov/
 
* By May 15th: File Indiana Business Tangible Personal Property Taxes for previous calendar year
 
* By May 15th: File Indiana Business Tangible Personal Property Taxes for previous calendar year
 
** We don't pay any taxes on our property because we are exempt, but Indiana still requires us to file
 
** We don't pay any taxes on our property because we are exempt, but Indiana still requires us to file
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* Makevention has all their own accounts for Square, Paypal, and an IUCU checking account
 
* Makevention has all their own accounts for Square, Paypal, and an IUCU checking account
 
* Make sure payments and expenses for Makevention go into the right accounts
 
* Make sure payments and expenses for Makevention go into the right accounts
 +
 +
[[Category:Operations]]

Latest revision as of 22:34, 23 April 2022

Contents

[edit] Treasurer's Duties

[edit] Ongoing Monthly Duties

  • Check our P.O. box (2443) for notifications from our creditors, checks to be deposited, etc.
    • Paid in July
  • Check our onsite mailbox for notifications
  • Check donations/dues boxes onsite for deposits
  • Deposit payments collected into Blabs' bank
  • Pay Monthly Expenses
    • Rent
    • Electric bill
    • Gas bill
    • Internet
    • Garbage
    • Insurance
    • Freshbooks
      • Note: All monthly expenses are paid automatically from our checking account
  • Poke people about past dues
    • Disable people's fobs if they are over 3 months over due
    • Realize that people may not know they are past due
    • These duties are often take on by other board members

[edit] Government Filings

* By January 31st: File sales taxes for previous calendar year with the Indiana Department of Revenue

  • By Annual Meeting: Prepare annual treasurer's report for previous calendar year
    • IUCU bank account (expenses, dues)
    • PayPal (dues, workshop payments and expenses, large donations)
    • Square (onsite payments like snacks and laser time)
    • WePay (dues)
    • Freshbooks (dues credits for things like teaching a workshop or buying snacks)
    • Makevention report
    • Workshop report
    • Past dues report
    • Monthly expense report versus membership dues coming in
      • Consider that somethings (like snacks) are being paid in dues credits which is essential an expense to Blabs
    • Banking Fees (PayPal, WePay, credit card, etc.)
      • Help members understand that it's important to make it easy for people to give us money
  • By May 15th: File 990N with the IRS for previous calendar year
  • By May 15th: File NP-20, Nonprofit Organization's Annual Report, with the Indiana Department of Revenue
  • By May 15th: File Indiana Business Tangible Personal Property Taxes for previous calendar year
    • We don't pay any taxes on our property because we are exempt, but Indiana still requires us to file
    • Online: https://ppopin.in.gov/
    • Paper form will be sent when tax needs to be filed
    • Will come to our onsite mailbox
    • In 2021, Blabs' made a great effort to document our tangible business property. That will be useful for filing going forward.
  • By December 31st: Every other year file our Indiana Business Entity Report

[edit] Workshop Support

  • Create PayPal buttons for Workshops
  • Buy things for the workshop
  • Make sure people get reimbursed - protect you and the person you are giving money to - get receipts!
  • Try to make sure we bring in enough money to cover the costs of the workshop

These are on-going duties throughout the year

[edit] Makevention Support As Needed

  • Makevention pretty much runs itself financially, but may need treasurer support
  • Makevention has all their own accounts for Square, Paypal, and an IUCU checking account
  • Make sure payments and expenses for Makevention go into the right accounts
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