Difference between revisions of "Makevention"

Revision as of 09:54, 11 July 2013

Communication

We have two mailing lists setup, a committee list for those who wish to help put this event together and an announcement list for those who want to be notified of official details of the event. Please feel free to join in!

• MakeVention Announce
• MakeVention Committee

Advertising

• Sponsor Prospectus
• Exhibitor Flyer
• Exhibitor Application - Please spread the word
• Public Web Site - This is ready to share.
• Makevention logo - Isn't it awesome!
• Visit Bloomington is going to advertise in markets outside of Bloomington such as in Nuvo magazine in Indy, and similar magazines in Cincinnati and Louisville.

Letters of Support

• Library
• City
• BTP
• Wonderlab

Current Activities

• Creating a Kickstarter campaign to raise money
  • Having Blabs members donate money on the initial day ($5 a piece) and spread to their social media circles
• Pestering exhibitors to put in their applications
  • Putting all the contacts Jenett has in a mailing list and sending out reminders to sign up coincidentally with the Kickstarter campaign
• Fill out Facebook page (Michael)
  • Need to get logos from IU/PTI and the City on the FB pages and the website

Venue

• Convention Center - cost $2,000
  • Also use the parking lot across the B-Line and the parking lot across College
  • Also use the B-Line

Dates

• The winner is August 24th

Name Ideas

• Makevention <- this is our winner!

Organizing Team

• Jenett Tillotson, Bloominglabs, exhibitors and general chair, jtillots ]at[ cogbots ]dot[ com
• Therese Miller, IU/PTI, sponsorships, millertm ]at[ iu ]dot[ com
• Steve Backs, Monroe County Public Library, stiva ]at[ gmail ]dot[ com
• Michael Hoerger, Monroe County Public Library , advertising and graphic design, michaelismichael ]at[ gmail ]dot[ com
• Marc Cheetah, sponsors and general stuff, marc.j.cheetah ]at[ gmail ]dot[ com
• Nathan Heald, Bloominglabs, registration and schwag, dosman ]at[ packetsniffers ]dot[ com
• Barbara Hallock, volunteer coordinator, bahalloc ]at[ iu ]dot[ edu

Exhibitors

• Center for Sustainable Living
  • Bike Project
  • Discardia
• LVL1, Hive13, Club Cyberia, Makerspace: Goshen
• Wonderlab
• Indiana Filmmakers Network
• Bloomington Print Collective
• Bloomington and IU Amateur Radio Clubs
• Nicole Jacquard/IU's fab lab
• Cold Hard Art (the dude that sold us the mill)
• Charlie Peck/LittleFe
• Lego League (maybe have a Lego League competition)
• MIT SeaPerch
• Local FIRST robotics teams
• Trained Eye Arts
• Robot Drawing Collective
• My Sister's Closet
• EGBG's - a Bloomington glass blowing shop
• Knitting club
• Mother Hubbard's Cupboard

Possible Events

• Power Wheels Race
• Lego League Competition
• Circuit Bending
• Thursday night music event at the Bluebird
• Open houses at local makers space in Bloomington on Friday night
  • Bloominglabs
  • Trained Eye Arts
  • Bloomington Print Collective
  • Ecovillage
• Saturday night Par-Tay at Bloominglabs
• Partnering with Hoosier to Hoosier event that is just a mile south down the B-Line

Schools

• MCCSC - sent exhibitor flyer 5/17/2013
• Hoosier Hills
• Project School

Entertainment

• Shammers - nerdcore group based out of Bloomington
• Long-shot, but Robert DeLong would be awesome.

Possible Sponsors

• Hoosier Energy
• Crane's STEM group
• PTI
• Local beer and wine making companies
  • Upland (Nathan & Jenett) - Tim Spears - 812-336-2337
    • Upland can't be involved with anything when there are kids there. :(
• Cook (Therese & Jenett)
  • Steve has an engineering friend he is working with
• Ivy Tech (Nathan & Jenett)
  • Entrepeneurship Institute - Steve Bryant
• Bender (Nathan & Jenett) - Paul Bender - 812-339-9730 x210
  • Marc will help
• Boston Scientific in Spencer
• Cummins
• Baxter
• Herald Times (maybe in-kind advertising)
• MCPL (in-kind graphic design)
• Stansifers (Jenett)
• Kleindorfers (Jenett)
• Neff Engineering, a local 80/20 distributor
• Lowes, Menards, Radio Shack (Nathan)
• Bloomington Technology Partnership
  • Ron Walker (Steve)
  • Katy Birge - Steve has talked to her
• SproutBox (Steve)
• Mark Krenz/SUSO (Nathan)
• Layne Hydro (Steve)
  • Vic's company

Contacts

• Mike McAfee, Executive Director, Visit Bloomington, mike ]at[ visitbloomington ]dot[ com
• Laura Newton, Assistant Directory, Visit Bloomington, laura ]at[ visitbloomington ]dot[ com
• Talisha Coppock, Executive Director, Convention Center, tcoppock ]at[ bloomingtonconvention ]dot[ com
• Zoe Monts, Sales and Event Assistant, Convention Center, zoe ]at[ bloomingtonconvention ]dot[ com
• Lauren Dexter, Event Coordinator, Convention Center, lauren ]at[ bloomingtonconvention ]dot[ com

Insurance

• $300 plus $35 to add the Convention Center as an insured.
• Through M.J. Scheutz (Bloominglabs' insurance broker) and Cincinnati Insurance Company
• Policy will be written August 1st (or sooner if the CC requires it)

Budget

• $2200 for renting the Convention Center
• $335 for insurance
• Printing
  • Flyers and posters to put up around Bloomington
  • Yard signs
  • Banners for the event
  • Handouts/Program for the event
• Advertising
  • HT ads when it gets closer to the event
  • Ads in the Ryder
    • Ryder has offered to do an article - contacted them 5/20/2013
  • Ads in the IDS???
  • Billboards around Bloomington
• T-shirts for volunteers
• Schwag

Registration handout / badges & schwag

• Best priced lanyards located so far: 300 for $60, 500 for $80 http://www.usalanyards.com/round-cord-plain-lanyards-401-hk.aspx
• Acrylic laser cut badges for first N attendees
• Have cardstock/laminated badge for attendees after Acrylic badges run out
• Bags for other sponsor/vendor schwag??
• Bloominglabs related handout??

Other events around the same time

• Hoosier to Hoosier community sale - August 24 from 8:00 AM to 3:00 PM at The Warehouse in Bloomington
• Fort Wayne Regional Maker Faire - September 14 & 15 (Fort Wayne IN)
• Nashville Mini Maker Faire - September 21st (Nashville TN)
• Louisville Mini Maker Faire - September 28th (Louisville KY) - same weekend as DerbyCon