Treasurer's Duties

Ongoing Monthly Duties

Check our P.O. box for notifications from our creditors, checks to be deposited, etc.
Check our onsite mailbox for notifications
Check donations/dues boxes onsite for deposits
Deposit payments collected into Blabs' bank
Pay Monthly Expenses
- Rent
- Electric bill
- Gas bill
- Internet
- Garbage
- Insurance
- Freshbooks
Poke people about past dues
- Disable people's fobs if they are over 3 months over due
- Realize that people may not know they are past due
- These duties are often take on by other board members

Note: All monthly expenses are paid automatically from our checking account

By January 31st: File sales taxes for previous calendar year with the Indiana Department of Revenue
- https://intime.dor.in.gov/
By Annual Meeting: Prepare annual treasurer's report for previous calendar year
- IUCU bank account (expenses, dues)
- PayPal (dues, workshop payments and expenses, large donations)
- Square (onsite payments like snacks and laser time)
- WePay (dues)
- Freshbooks (dues credits for things like teaching a workshop or buying snacks)
- Makevention report
- Workshop report
- Dues report (particularly how many people are past due)
- Monthly expense report versus membership dues coming in
By May 15th: File 990N with the IRS for previous calendar year
- https://sa.www4.irs.gov/epostcard/
By May 15th: File Indiana Business Tangible Personal Property Taxes for previous calendar year
- We don't pay any taxes on our property because we are exempt, but Indiana still requires us to file
- Online: https://ppopin.in.gov/
- Paper form will be sent when tax needs to be filed
- Will come to our onsite mailbox
- In 2021, Blabs' made a great effort to document our tangible business property. That will be useful for filing going forward.
By December 31st: Every other year file our Indiana Business Entity Report
- Filing on the even numbered years (2018, 2020, etc)
- https://access.in.gov/

Create PayPal buttons for Workshops
Buy things for the workshop
Make sure people get reimbursed - protect you and the person you are giving money to - get receipts!
Try to make sure we bring in enough money to cover the costs of the workshop

These are on-going duties throughout the year

Makevention pretty much runs itself financially, but may need treasurer support
Makevention has all their own accounts for Square, Paypal, and an IUCU checking account
Make sure payments and expenses for Makevention go into the right accounts